COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
March 13, 2006

Cleveland High School Alumni Meeting Room

 

The meeting was called to order by president, Dave Voll, at 11:30 AM.

 

Present:  Ted Amato, Odis Avritt, Gary Bishop, Joe Gatto, Nadine Livingston, Bill Love, Dennis Maloney, Jean Miller, Dave Voll, Jan Watt

 

  1. Minutes from the February 13, 2006 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 641 annual members and 314 lifetime members for a total membership of 955.  Current assets for the Association are $21,430.76.  The Scholarship Fund balance is $6,035.  Gene Flippen Project has a balance of $303.54.  Actual assets are $15,092.22.  The Oregon Community Foundation balance as of December 2005 is $148,400.   

 

  1. Principal’s Report:  No report

 

  1. Committee Reports:

 

Budget/Finance—No report

 

Membership—Dave Voll reported that we have gained 167 renewals out of original 366 non-renewals by sending out the billing invoice.  The Committee will be mailing out membership letters to the 90th Celebration and Golf Tournament participants. 

 

Communications—No report

 

Boosters—No report

 

Golf Tournament—Ted Amato and Joe Gatto reported that information about the 2006 tournament will be in the spring newsletter.

 

Board Development—Dave Voll reported that the slate of officers for the coming year will be sent to the full Board of Directors for voting on at the May Board of Directors meeting.

 

Scholarship—Jean Miller reported that everything is ready to go for the committees to interview the scholarship nominees.

 

PTA—Kari Freeman reported that the PTA has been able to fund some very important needs for this school year.  Future plans include a fall all-school social and cross-cultural event. 

 

Foundation—Jan Watt reported that she was pleased to announce that the Paddle bids at the recent PTA Auction raised over $33,000 for the Foundation. 

 

 

5.       Topics of Discussion and Updates:

 

Cleveland Community Field Project:  Odis Avritt reported that Paul Cook has given the okay to start the renovation of the football field in the spring.  Letters for donations are going out to 3,500 businesses in the six different local ZIP codes that feed into Cleveland High School.  The Committee has broken the businesses up into 31 different business groups.  One week after the mailing, the students will be making phone follow-ups to the letters.  An athletic alumni letter seeking donations  will be sent soon.  

 

The Cleveland/Franklin Golf Challenge:  Odis Avritt reported that information will be in the spring newsletter. 

 

Spring Luncheon:  Jean Miller reported that the committee is coordinating a raffle to raise money for the Scholarship Fund. 

 

Alumni Newspaper:  Jan Watt reported that she is coordinating with Dave Voll on getting the newsletter published.  There will need to be some new planning regarding the publication of the future newsletters. 

 

Outstanding Alumni Recognition Award:  Dave Voll reported that discussion is continuing to be held as to whether we should have one or two winners of the Distinguished Alumni Recognition Award.  In the future, a maximum of three awards will be given annually. 

 

Foundation Donation:  Dave Voll indicated that we will have further discussion about making future donations to the Foundation.

 

6.       Old Business:

 

      None

 

  1. New Business:

 

Dave Voll brought up for discussion the possibility of acquiring a defibrillator for the high school. 

 

A meeting was held on March 8 with the other alumni associations in the Portland Public Schools District.  The following schools were in attendance:  Roosevelt, Wilson, Franklin, Lincoln, Grant, and Cleveland.  Lincoln and Cleveland shared information regarding the development and function with their alumni associations.  Discussion was held as to how similar associations can be created and improved in other buildings.

 

Odis Avritt brought up the idea that we should have a logo letterhead created which would contain an Association motto.  Ideas for a motto were discussed. 

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, April 10, 2006 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, May 17, 2006 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:05 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary