4/11/2006COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for

April 10, 2006

Cleveland High School Alumni Meeting Room

 

Present: Dave Voll, Jean Miller, Nadine Livingston, Gladys Michels, Joe Gatto, Ted Amato, Bill Love, Bryce Rickson, Dennis Maloney, Odis Avritt, Paul Cook, Kari Freeman

 

  1. Minutes from the March 13, 2006 meeting were approved following the corrected attendance list. Note that Nadine Livingston did not attend the March meeting.
  2. Treasurer’s Report-Pat Dannen could not attend this meeting. Dave Voll agreed to forward the current treasurer’s report to each member by email. Dave pointed out that we have a credit of approximately $140.00 at the U.S. Post Office that is likely not included in the current account balance. Ted Amato said that could also be the case with the prepaid amounts at Pumpkin Ridge for the golf tournament and the auction. Those totals are approximately $1500.00.
  3. Principal’s Report-Paul Cook reported that:
    1. The PTA contributed $6000.00 to fund the purchase of new tables and chairs for the cafeteria. 3/4ths of the cafeteria is done and it is really starting to look great. The district had no budget for this project.
    2. He has requested $5000.00 from the PTA for trophy cases and hall of fame identity in the gymnasium.

                                                               i.      Joe Gatto volunteered to work with Paul on the design of the cases and also suggested that his son in law bid on the project…..with a little guidance on pricing from Joe.

                                                             ii.      Dave Voll also volunteered Roy Love to work on this project proving that there is great risk in not attending these meetings.

    1. Current FTE forecasts show average daily student count up 90 students. It is possible that CHS may actually add teachers this next year. Paul is not used to that. He is having numbers checked for validity before moving forward. Freshman class enrollment this year was 420. Expectations are that the same (or slightly greater) number will enroll as freshmen next year. Student count could have been significantly higher (approx 575) if enrollment had not been closed due to facility/teacher constraints.
    2. Paul, Marianne Morris and Carmel Bender attended a meeting of the Portland City Council related to Mayor Potter’s “one time funds”. Paul gave testimony in support of the Community Field Project. The committee has requested $200,000 and should know by this next week. Paul is meeting with the district’s attorney related to permits and other legal documents needed prior to construction.
    3. A dance was held this past week. Approximately 300 students attended and proceeds at $10.00 per ticket were dedicated to the Community Field Project.
    4. 35 students will be enrolled in the National Honor Society this week.
    5. The band concert is scheduled for April 25th.

 

 

 

 

 

 

 

 

 

 

  1. Committee Reports
    1. PTA Report-Kari Freeman reported that:

                                                               i.      The PTA raised $102,000 at the recent auction. A record 420 people attended. Current requests are being evaluated to take care of the areas of greatest need.

                                                             ii.      A group called “Perimeter Watch” is contacting PTAs across the city seeking support of their recommendations related to military recruiting. Those recommendations require truthful presentations by the military during recruiting and also creates an “opt out” clause that would allow a student to withdraw their enlistment for a certain period of time following signup. There was a period when the military could not come to the schools. Recently the government has acknowledged the school’s right on who to allow in their schools but the government also acknowledged their right to withhold federal funds to those who do not allow military recruiting on site.

    1. Boosters Club Report-Bill Love reported that:

                                                               i.      The boosters felt that the rally was excellent and a good way to get the kids involved in spreading the word regarding the Field Project.

                                                             ii.      The boosters need some support at their November pancake breakfast in conjunction with the Don York wrestling tournament.

    1. Scholarship Committee-Jean Miller reported that:

                                                               i.      A meeting of the committee is scheduled for Wednesday at 10:30.

                                                             ii.      The dates for the luncheon in May are set. There will be a raffle at the luncheon.  Pat Dannen has been getting checks for the luncheon that need to get to Dorothy Prager(sp?).

                                                            iii.      The committee wants to recognize the accomplishments for four decades made by Terry Wiesner. A presentation will be made at the luncheon.

    1. Membership-Dave Voll reported that:

                                                               i.      Dave mailed out approximately 150 invoices to non members attending the 90th celebration. 25 or so far have joined CCHSAA.

                                                             ii.      This week Dave mailed out approximately 50 invoices to non members that participated in last year’s golf tournament.

                                                            iii.      Invoices were also mailed to all 366 people that had not renewed their memberships from previous years. Over 200 have responded by rejoining. Of the remaining 158, 60 have not paid dues in two years and will be dropped from the list shortly.

                                                           iv.      Classic reunions is spearheading 3 different reunions this next year. Hope to find a champion in each class to explain the CCHSAA and to seek memberships.

    1. Communications-Bryce Rickson reported that no changes were made to the current alumni website. A recommendation was made to post the school newspaper availability on our website.
    2. Golf-Ted Amato reported that:

                                                               i.      This year’s tournament venue is Pumpkin Ridge. Gay Davis is working to improve speed by allowing carts on the course and approx four foursomes to play on the private side. Our goal is to finish the round in under five hours.

                                                             ii.      We may need to make the box lunches optional in order to keep expenses constant vs last year’s costs.

                                                          iii.      We are moving forward with the Cleveland vs Franklin alumni golf challenge.

 

 

 

11 April 2006

  1. Topics of Discussion and Updates:
    1. Board Development-Dave Voll reported that:

                                                               i.      There are approximately seven positions open on the board.

                                                             ii.      The executive committee is recommending the following slate:

1.      Odis Avritt-President

2.      Dennis Maloney-Vice President

3.      Pat Dannen-Treasurer

4.      Gary Bishop-Secretary

                                                            iii.      A Social Event Chair position is necessary. Marty Schwan discussed as a possible nominee for that position.

    1. Community Field Project-Dennis Maloney reported that:

                                                               i.      Approximately $550,000 has been raised toward the Field Project. $700,000 is needed to begin construction.

                                                             ii.      Nike has donated $60,000 toward the track portion. It is hoped that they will allow temporary use of these funds to complete stage one.

                                                            iii.      We still await additional funds from foundations that could allow us to hit the $700,000 target on time.

                                                           iv.      An appeal for $200,000 from the Mayor’s “one time” funds has been made.

    1. Alumni Newspaper-was mailed out this week.
  1. Old Business- (Defibrillator)-Dave Voll reported that:
    1. Grant and Jefferson have defibrillators but they are not being used according to the sales rep.
    2. Special training on the machines is required.
    3. The machine information is available on the Medtronic website.
    4. The district cannot fund these machines and corporate contributions have dried up.
    5. The basic machine will cost $1695 with school discounts. Extras include pediatric pads, glass front case, and annual maintenance.
    6. Dave will meet with Emma, the sales rep between now and the board meeting.
    7. The May board meeting will make the final decision on this expense.
  2. New Business-Mailing Lists-the executive committee reviewed requests to share our mailing lists and voted against doing so. Any other mailings must be approved by the President of CCHSAA in order to protect alums from solicitation inundation.
  3. Next Meeting:
    1. Executive Board Meeting-Monday, May 8, 2006-11:30 am Alumni room
    2. Board of Directors Meeting-Wednesday, May 17, 2006-CHS Library at 7:00pm.