COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
June 12, 2006

Cleveland High School Alumni Meeting Room

 

The meeting was called to order by president, Dave Voll, at 11:30 AM.

 

Present:  Ted Amato, Odis Avritt, Gary Bishop, Pat Dannen, Kari Freeman, Joe Gatto, Karen Genzer, Nadine Livingston, Bill Love, Roy Love, Dennis Maloney, Gladys Michels, Jean Miller, Bryce Rickson, Dave Voll, Paul Cook

 

  1. Minutes from the May 8, 2006 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 667 annual members and 314 lifetime members for a total membership of 981.  Current assets for the Association are $22,920.83.  The Scholarship Fund balance is $6,721.16.  Cleveland Community Field Project has a balance of $303.54.  CHS Golf Tournament has a balance of $135.00. CHS/Franklin Golf Tournament has a balance of $50.00.  Actual assets are $15,711.13.  The Oregon Community Foundation balance as of March 2006 is $158,707.   

 

  1. Principal’s Report:  Paul Cook reported that there will be 15 new staff members for the coming year.  80 percent of the students enrolled for the coming school year reside in the Cleveland attendance area.

 

Cleveland’s ambassador, Grace Neal, was chosen to reign as Queen of Rosaria last Saturday morning prior to the parade.

 

  1. Committee Reports:

 

Budget/Finance—No report

 

Scholarship—Jean Miller reported that the last Scholarship Committee meeting until the fall will be on Wednesday, June 14, 2006.

 

Membership—Dave Voll reported that we will eliminate the 2004 non-renewed alumni from Association rolls.  The 2005 non-renewed members will be carried until the end of 2006.  It is imperative for us to increase membership through updated class lists.

 

Communications—Bryce Rickson reported that information is being entered and updated on the website.  He indicated that outdated information will be deleted.

 

Boosters—Bill Love reported that there is no news available at this time.  The Booster Club Garage Sale drop off will be on June 23, 2006.  The sale will be on the 24th and 25th. 

 

Foundation—No report.

 

Golf Tournament—Ted Amato and Joe Gatto reported that invitations are being mailed this week for the 2006 golf tournament.  They indicated that the auction and raffle items will be more “women-friendly” to create additional interest.  We are currently thinking of using the raffle system that was used at the spring luncheon. 

 

Board Development—No report.

 

PTA—Kari Freeman reported that the PTA has donated funds from the PTA auctions in 2005 and 2006 for various projects at the high school.  Some of these items are

·         $1,700 for student mall furnishings

·         $2,000 for the track and field matching grant

·         $763 for books for an IB (International Baccalaureate) class

·         Up to $9,000 to upgrade the gymnasium sound system

·         $2,000 to provide silk screen supplies for the Art Department

·         Contribute toward the cost of the trophy case which is being built by the Booster Club and Alumni Association.

 

5.       Topics of Discussion and Updates:

 

Cleveland Community Field Project:  Roy Love and Paul Cook reported that it appears now that we will have over a million dollars for the project if we can reach the maximum matching funds from the Maybelle Clark Macdonald Foundation. There are other corporations and foundations that are going to be influential in the success of the field project.  Bids will be let in the near future so the Cleveland Community Field Project can break ground in the spring of 2007.

 

The Cleveland/Franklin Golf Challenge:  Odis Avritt and Dennis Maloney reported that information is being mailed to Cleveland alumni.

 

Spring Luncheon:  Jean Miller reported that 141 individuals attended this year’s luncheon.  Of this number, 99 were Commerce alumni and 42 were Cleveland alumni.  She indicated that we sold $750 worth of raffle tickets and 4 “Ledgers” for a total of $780 to the Scholarship Fund. 

 

2007 Alumni Picnic:  Nadine Livingston reported that the all-day picnic is on track to be held at Oaks Amusement Park.  A September meeting is scheduled for anyone who wants to be on the planning committee.

 

Alumni Newspaper:  Dave Voll reported that the journalism students at the high school will continue to set up the Alumni Newspaper.  The fall issue will be eight pages.  It may also include a separate sheet for scholarship donations, membership, etc.

 

Gym Lobby:  Dave Voll reported that discussion and planning for the Hall of Fame trophy case is ongoing.

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6.       Old Business:

 

Letterhead for the Association:  Dave Voll would like us to bring some ideas to the September meeting. 

 

Defibrillator for the High School:  Dave Voll reported that this needs further discussion.

 

  1. New Business:

 

Dave Voll reminded the Committee that the offer for matching funds from the Maybelle Clark Macdonald Foundation pertains to donations ranging from $1,000 to $5,000.  For individuals interested in making contributions under $1,000, he encouraged people to send a check payable to CCHSAA with the stipulation that it goes toward the field project.  The money will be accumulated until $1,000 or more has been collected and will then be submitted for the matching funds.  A motion was made that CCHSAA will send a check for $5,000 to the Maybelle Clark Macdonald Foundation for matching funds.  It was seconded and passed.

 

Passing the Gavel:  This is officially Dave Voll’s last meeting as president of the Association.  Odis Avritt will be taking over as president as of July 1, 2006.  The Association would like to thank Dave Voll for the energy that he has expended for the good of the students, alumni and the CCHSAA Board of Directors.  He has provided strong leadership directed toward implementing to the CCHSAA Mission Statement.  He will continue on the Board as a member.

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, September 11, 2006 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, September 20, 2006 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:04 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary