COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
October 9, 2006

Cleveland High School Alumni Meeting Room

 

The meeting was called to order by president, Odis Avritt, at 11:30 AM.

 

Present:  Odis Avritt, Jean Miller, Nadine Livingston, Kari Freeman, Joe Gatto, Neshia Cameron, Dave Voll, Bill Love, Ted Amato, Bryce Rickson, Dennis Maloney

 

  1. Minutes from the September 18, 2006 meeting were approved with one change.  Motion made to send $4000 to Oregon Community Foundation for scholarships and retain $3000 in checking for any expenses. Jean Miller noted that the scholarship program does not have excess expenses.

 

  1. Treasurer’s Report:  We have 633 annual members and 313 lifetime members for a total membership of 946.  Current assets for the Association are $25,961.60.  The Scholarship Fund balance is ($2,951.16).  Cleveland Community Field Project has a balance of ($158.55).  CHS Golf Tournament has a balance of ($6,566.41). CHS/Franklin Golf Tournament has a balance of ($190.17).  Auctionpay* has balance of ($2,669.92).  Actual assets are $13,425.39.  The Oregon Community Foundation balance as of June 2006 is $159,234.39.  $4000 was sent to the Oregon Community Foundation. 

 

Auctionpay* $2669.92 comes from PIL, which used our name to rent credit card machines.   

 

  1. Principal’s Report:  Paul Cook reported that there was a Senior breakfast @ Country Bills Restaurant for football players and rally squad members from Cleveland and Franklin.  Hope to make this an ongoing program.  Homecoming was very successful and they had 800 students attend homecoming dance.

 

Field meeting with the district and business leaders and high school principals.  This is the meeting where district and Nike and the City are trying to get field services for all schools. 

 

First choir production will be October 18th.  First Drama production is October 26th and will be Little Women.

 

Paul will be delegate to OSAA for three years.

 

Student enrollment is 1511, and Cleveland is the third largest school in district.

 

Question:  Are we (CCHSAA) expected to give full $10,000 to school each year?  Paul feels that we should give from $3000 to $10,000 depending on the success of our golf tournament.  Dave Voll made a motion that we write a check to CHS for $6,566.41.  Motion was seconded and passed.

 

  1. Committee Reports:

 

Scholarship—Jean Miller had nothing new to report.

 

Membership—Dave Voll reported that he sent out mailing to 150 members for renewal and that 50 members have responded.  Insert for new members/renewals will be added to the fall Alumni Newspaper.  Dave wants to have a meeting with Karl Koch and others for a membership meeting.  Karl has ideas on upgrading our membership drive.  Need focus on getting CHS Staff members to join.

 

Communications—Bryce Rickson led discussion concerning publishing the newspaper on the internet.  More discussion is needed.

 

Boosters—Bill Love reported that there is no news available at this time.  The Booster Club Garage Sale drop off will be on June 23, 2006.  The sale will be on the 24th and 25th. 

 

Foundation—No report.

 

Golf Tournament—Ted Amato and Joe Gatto reported that the committee is negotiating with Eastmoreland and Colwood, to help increase participation and get back to full tournament.  The committee needs more participation by people to sign up more sponsors.  Corporate sponsor is sorely needed to help lessen the financial burden.  The committee is leaning toward Eastmoreland if the financial package can be worked out.  Currently, the financial package for Eastmoreland is $10,500, but negotiations continue.    

 

Board Development—Dave Voll has a list of potential candidates for the board.  He has not begun the process of contacting potential.  Motion was made to have Roy Love become an At Large member of the Executive Committee.  Motion was seconded and passed.

 

PTA—No report.

 

 

5.       Topics of Discussion and Updates:

 

Cleveland Community Field Project:  Jan Watt announced @ homecoming that the field project was on line to start construction on track and field.

 

The Cleveland/Franklin Golf Challenge: Dennis Maloney reported that the venue was very successful and CHS was victorious.  28 players from both schools for total of 56 players.

 

Spring Luncheon:  Nothing to report

 

            2007 Alumni Picnic:    Nadine Livingston reported that the all-day picnic is on track to be held at Oaks   

            Amusement Park.  The date Friday, July 13, 2007.  A discussion was had about serving alcoholic beverages.

               

            Alumni Newspaper:  Fall paper is ready to go to the printer and will be distributed in November.

 

Gym Lobby:  Dave Voll reported that discussion and planning for the Hall of Fame trophy case is ongoing.

. 

6.       Old Business:

 

  1. New Business:  

 

Ted Amato is concerned that we keep our meeting on focus when we’re discussing issues.  Discuss the topics and move on to the next subject.  Decided to put time limits on subjects.

 

  1. Next Meeting:

 

            Executive Committee Meeting will be Monday, November 13, 2006 at 11:30 a.m. at Cleveland High School Alumni         

Room

 

Board of Directors’ Meeting will be Wednesday, January 17, 2007 at 7 p.m. at Cleveland High School Library.

 

      We adjourned at 1:04 p.m.

 

      Respectfully submitted,

 

 

 

             Odis Avritt, President