COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
November 13, 2006

Cleveland High School Alumni Meeting Room

 

The meeting was called to order by president, Odis Avritt, at 11:30 AM.

 

Present:  Odis Avritt, Jean Miller, Nadine Livingston, Karen Genzer, Joe Gatto, Neshia Cameron, Dave Voll, Bill Love, Ted Amato, Bryce Rickson, Dennis Maloney, Gladys Michels, Roy Love, Paul Cook

 

  1. Minutes from the October 9, 2006 meeting were approved with one change.  Jean Miller noted that the $3000 being held is for scholarship “shortfall”, not expenses.  Change noted!

 

  1. Treasurer’s Report:  We have 636 annual members and 313 lifetime members for a total membership of 949.  Current assets for the Association are $17,312.37.  The Scholarship Fund balance is ($3,066.26).  Cleveland Community Field Project has a balance of ($158.55). Actual assets are $14,087.66.  The Oregon Community Foundation balance as of June 2006 is $159,234.87.  Pat has paid all invoices she has been holding.  Jay Maxwell has completed tax report for the year. Suggestion has been made by Jean Miller to have Randall Choy, The Oregon Community Foundation, come to an upcoming board meeting and explain the foundation operation, how our funds are used and answer questions from Board Members. An invitation will be sent out to Mr. Choy.

 

Principal’s Report:  Paul Cook reported that CHS Fall athletics were 5A PIL District Champions in all sports (Football, Soccer, Cross Country, and Volleyball).  Football playoffs vs. Mountain View on Friday, November 17th.

·         Replacing one of the Computer Labs on the 2nd floor, planning to add a third lab by the end of the year. Received $30,000 from district to comply, as 2007 State Testing will be on computers.

·         Assembly this week recognizing outstanding accomplishments of fall sport athletes.

·         Parent-Teacher conferences next Tuesday afternoon and night (November 21st).  Half day for students and staff on Wednesday.

·         Holiday Band concert is December 12th and Holiday Choir Concert is December 14th, both begin @ 7:00PM

·         Last school day for December is Friday, December 15th.  Classes resume Tuesday, January 2nd.

·         Continuing to tour schools that have Trophy cases, to find one that will fit @ CHS.

·         Field Project – Fencing around open areas under the grandstand.  Initial bid for Phase II from Bruun Construction is for $1.7m; currently raised $1m. Additional funds are needed to close the gap. Final bid should come out in early February, with construction beginning in May.

 

  1. Committee Reports:

 

Scholarship—Jean Miller has sent an updated mailing list to Randy Choy, The Oregon Community Foundation.  Karen Genzer mentioned that they would like to have Randy come to a Scholarship meeting as well as the Board meeting.

 

Membership—Dave Voll reported the membership meeting did not happen as planned.  Karl Koch was unable to attend and his input for possible upgrades to membership drive has been requested.  Dave has invited school staff to join the Alumni Association.  To date not many staff member have responded. Renewals continue to be an issue and Roy asked about whether or not we were going to bill current members when their renewals came due. Discussion took place surrounding incentives for new members.  Invoicing renewals will take place after February 1st.

 

Communications—Bryce Rickson - nothing new to report.

 

Boosters—Bill Love reported the boosters have nominated new officers.  Boosters are considering becoming a non-profit organization, and would like to have a permanent member from the Alumni Association.  Dave reports that the Boosters may want to be relieved of the Hall of Fame duties.   

 

Foundation—No report.

 

Golf Tournament—Ted Amato and Joe Gatto reported the finalization of contract negotiations with Eastmoreland and our 2007 Tournament and the night before social will be held there.  The cost will be close to $11k and will save us nearly $2.5K from having the tournament @ Pumpkin Ridge.  Hopefully this will increase our draw back to previous year’s levels.  Kari Freeman’s brother has agreed to be a corporate hole sponsor and will give future consideration to being a corporate sponsor.  Greens fee will probably be the same.

 

Board Development—Dave Voll has a list of potential candidates for the board.  Will begin contacting potential board members.

 

PTA—No report.

 

 

4.       Topics of Discussion and Updates:

 

Cleveland Community Field Project:  Report given by Paul Cook.

 

The Cleveland/Franklin Golf Challenge: Dennis Maloney reported that next years challenge will be held @ Eastmoreland as well.  More to follow.

 

Spring Luncheon:  Karen Genzer needs someone to set up program. She will contact Mel Krause. 

 

2007 Alumni Picnic:    Nadine Livingston planning picnic based on 1000 people attending.  Oaks Park will be responsible for the alcohol beverages, thereby relieving the Alumni Assn. the need to purchase liability insurance for the day.  Raffle prizes will be offered during the picnic @ different times during the date.

            Alumni Newspaper:  Dave Voll has spoken to Jan Watt. Should be sent out after Thanksgiving.

 

Alumni Associations Meeting: Odis Avritt reported on the October 18th meeting.  In attendance were representatives from Cleveland HS, Franklin HS, Lincoln HS, Grant HS, Roosevelt HS, Washington HS & Wilson HS. Three guest speakers were invited to speak to the Alumni Associations:  They were Scott Bailey, Treasurer of the Local Option Levy Campaign, John Branam, PPS Director of Development and Steve Brannan, Chairman, Washington HS History Committee.  Scott Bailey reported on the importance of the school levy's on the State ballot to help fund schools for next five years.  John Branam discussed the willingness of PPS to connect w/the Alumni Associations for discussions regarding improving and supporting schools through fund raising and grant writing.  Steve Brannan explained that the Washington HS History Committee was responsible for it’s schools historical documents and memorabilia and has been given permission by the school district to set up a display of school artifacts in the Blanchard Building.  He is suggesting that other schools do the same, expanding the displays eventually represent the schools of Portland.  Steve will attend next meeting w/further information.

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5.       Old Business:

Alumni Recognition Award – Dave Voll reports that nothing was published or is expected to be published in the Alumni News regarding this award.  Odis Avritt will contact Julie Branford and report back @ next meeting.

 

  1. New Business:  

 

CHS POPS (Parents of Performing Students) – Brian McKenzie, Chairperson of the POPS, is undertaking a fund raising effort to renovate the auditorium. At last years PTA Auction, POPS offered items that raised $15,000 and they decided to use those funds as seed money toward upgrading the lighting system, stage rigging and sound system.  POPS is reaching out to CCHSAA to for guidance in reaching out to Alumni in their fund raising effort. To date they have not had any involvement with alumni.  Odis Avritt will go to the POPS next meeting and report back to Executive Board.

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Next Meeting:

 

            Executive Committee Meeting will be Monday, December 11, 2006 at 11:30 a.m. at Cleveland High School Alumni         

Room

 

Board of Directors’ Meeting will be Wednesday, January 17, 2007 at 7 p.m. at Cleveland High School Library.

 

      We adjourned at 1:10 p.m.

 

      Respectfully submitted,

 

 

 

             Odis Avritt, President