COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
January 8, 2007

Cleveland High School Alumni Meeting Room

 

The meeting was called to order by president, Odis Avritt, at 11:30 AM.

 

Present:  Ted Amato, Odis Avritt, Gary Bishop, Neshia Cameron, Paul Cook, Pat Dannen, Kari Freeman, Joe Gatto, Karen Genzer, Melinda King, Nadine Livingston, Roy Love, Dennis Maloney, Gladys Michels, Jean Miller, Dave Voll, Jan Watt.  Guest: Darlene VandenBiesen.

 

  1. Minutes from the December 11, 2006 meeting were approved.

 

  1. Treasurer’s Report:  We have 643 annual members and 313 lifetime members for a total membership of 956.  Current assets for the Association are $17,064.91.  The Scholarship Fund balance is $4,244.16.  Cleveland Community Field Project has a balance of $125.26.  Actual assets are $12,695.49.  The Oregon Community Foundation balance as of September 2006 is $160,635.23. 

 

Budget/Finance—No report

 

  1. Principal’s Report:  Paul Cook reported that holiday concerts were successful and enjoyed by all.  The band and choir continue to get stronger under the new directors.  Semester finals will be held on January 25, 26, and 29.  On January 30 and 31, there will be a teacher planning day and professional day, respectively.  Paul discussed the “Hall of Fame” trophy case which will go in the gym foyer. 

 

Paul updated us on the field project.  He indicated that there was an anonymous donation of $100,000.  In addition, the Portland Public School District is donating $200,000.  Currently, 1.3 million dollars have been raised for the project.  This is enough money to complete the football field and track.  The entire project and contingencies have been estimated at 2.2 million dollars.  There will be a meeting of the Field Project Committee in February to discuss further fund-raising possibilities for the balance of the money.  Paper work is being submitted for necessary permits with the target of beginning construction in late April.

 

  1. Committee and Liaison Reports:

 

PTA—Kari Freeman reported that the District will be discussing curriculum with parents.  On January 11, the media literacy program, “You are What Your Media,” will be presented by a CHS teacher.  The drug/alcohol program has been postponed.  A reminder was given about the PTA Auction which will be held on March 3, 2007.

 

Boosters—No report

 

Foundation—Jan Watt reminded Board members about the Crab/Wine/Brats/Beer event on January 20, 2007.   It will be held at Hip Chicks Do Wine (4509 SE 23rd) and Hair of the Dog Tavern (4510 SE 23rd).  It will be from 6-9  p.m. and the cost will be $30 per ticket.  This is a fundraiser for the Foundation. 

 

Restructuring—A discussion was held about committees possibly sending information to the president prior to the development of the meeting agenda.  This would provide the president with information regarding the committee’s activities.  If additional information needs to be shared at the Executive Committee meeting, time will be allotted on the agenda.  If there is no new information to be shared, the president should be notified that there is “no report.”  Some committee reports will always be listed on the agenda.

 

Scholarship—Karen Genzer reported that interviews for the Ironman Scholarship will be on April 27, 2007.   A date in May will be set for the additional scholarship interviews.  The concern as to who will be the interviewers for these scholarships has been resolved.

 

Membership—Dave Voll solicited ideas for getting renewals and new members.  Any ideas should be given to him. 

 

Communications—No report

 

Golf Tournament—No report

 

Board Development—Dave Voll reported that Board members whose terms are expiring will be contacted for re-nomination.

 

5.       Topics of Discussion and Updates:

 

Cleveland Community Field Project:  Refer above to the Principal’s Report. 

 

Spring Luncheon:  No report

 

2007 Alumni Picnic:  Nadine Livingston reported that Neshia Cameron will be doing the publicity.  In April, they will be sending an informational flier out.  Mailing lists are currently being developed.  Raffle prizes are being solicited.  There will be three $100 gift cards in the raffle.  A motion was made to donate $100 towards a gift card for the Picnic Raffle.  The motion was seconded and passed.

 

Alumni Newspaper:  Dave Voll reported that the concerns about the picture quality and proofreading will be addressed.  There is a March 1 due date for articles for the spring edition. 

 

Gym Lobby Trophy Case:  No report

 

6.       Old Business:

 

None

 

  1. New Business:

 

Dennis Maloney reported that he and Karl Koch have been discussing incentives and benefits for increasing the dollar amount for annual membership dues.  Additional discussion was held regarding Lifetime membership incentives and benefits.  Many possibilities were bounced around for potential ideas.  Further discussion will be taking place.

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, February 12, 2007 at 11:30 a.m. in Room 132* which is next to the cafeteria. 

 

Board of Directors’ Meeting will be Wednesday, January 24, 2007** at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:14 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary

 

 

*  Note location change

      ** Note the date change