COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
June 11, 2007

Cleveland High School Alumni Room

 

The meeting was called to order by the president, Odis Avritt, at 11:30 AM.

 

Present: Ted Amato, Odis Avritt, Gary Bishop, Paul Cook, Pat Dannen, Kari Freeman, Joe Gatto, Karen Genzer, Nadine Livingston, Bill Love, Roy Love, Jean Miller, Marty Schwan, Dave Voll.

 

  1. Minutes from the May 14, 2007 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 654 annual members and 312 lifetime members for a total membership of 966.  Current assets for the Association are $24,529.11.  The Scholarship Fund balance is $7,875.16.  Reunion Picnic balance is $1,606.87.  Cleveland Community Field Project has a balance of $125.36.  Actual assets are $14,921.72.  The Oregon Community Foundation balance as of March 2007 is $175,305.09. 

 

Budget/Finance—No report

 

  1. Principal’s Report:  Paul Cook reported that there will be two classes next year in the Chinese language.  There is money available this summer for teachers and counselors to meet for planning purposes which will focus on the “academies” within the school.  Also, a grant has been received to assist students in making the transition into the high school.   There will be a one-day retreat on August 28 for training purposes for the teachers.

 

  1. Committee and Liaison Reports:

 

PTA—Kari Freeman reported that the PTA approved a $1,000 donation to assist Scott Burns in procuring the full amount of a grant for his science program.

 

Boosters—Bill Love reported that the Booster Club will be having their Garage Sale on June 23, 2007 at 7221 SE Reed College Place.  Items can be dropped off on Friday, June 22, after 3 p.m. 

 

Foundation—No report

 

Scholarship—Karen Genzer and Jean Miller reported that the raffle at the spring luncheon raised $560 for scholarships. 

 

Membership—Dave Voll reported that out of the 434 renewals which were sent out 275 have now renewed.  Renewals continue to trickle in.  We are in the process of updating the membership form to reflect the change in membership dues.  It should be ready by the Alumni Picnic in July.

 

Communications—No report

 

Golf Tournament—Joe Gatto and Ted Amato reported that invitations have been sent out by mail and by e-mail.  We are pursuing potential sponsors and donors for the tournament.

 

Board Development—Dave Voll reported that, with the advent of Board positions becoming available, discussion is being held with individual alumni who might be interested in serving on the Board.

 

5.       Topics of Discussion and Updates:

 

Alumni Newspaper:  Dave Voll reminded individuals who are responsible for getting articles submitted for the Alumni Newsletter to be in contact with Dennis Maloney.

 

Spring Luncheon:  Jean Miller and Karen Genzer reported that the 2008 luncheon will be at the Monarch Hotel on Thursday, May 22, 2008.  There was some discussion regarding the seating arrangement for the luncheon.  The Scholarship Committee has renamed the Communication Scholarship to the “Don Mitchell Communication Scholarship.”

 

2007 Alumni Picnic:  Nadine Livingston reported that the 30 people helping to plan the picnic are having a “brown bag” lunch at Oaks Park on June 20 at 10:30 a.m.  Currently, there are 220 alumni who have signed up for the picnic.  A discussion was held on possible local avenues for advertising for the picnic. 

 

Cleveland Community Field Project:  Paul Cook reported that we are still in the process of getting the necessary permits and getting the formalized plans approved.

 

6.       Old Business:

 

CCHSAA Logo Selection:  Odis Avritt reported that the voting will be extended for a short time before a decision is made on the two logos that will be used.

 

Dave Voll brought up the concern about needing to pay for a photographer at Alumni events out of the general fund.  A motion was made that the Alumni Association fund the cost of a photographer at Alumni events.  The motion was seconded and passed.

 

  1. New Business:

 

Renaming the CCHSAA Golf Tournament:  Extensive discussion was held regarding the possibility of renaming the tournament in honor of an alumnus.  It was decided that future discussion will be needed regarding this issue. 

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, September 10, 2007 at 11:30 a.m. in Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, September 19, 2007 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:18 p.m.

 

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary