COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
September 10, 2007

Cleveland High School Alumni Room

 

The meeting was called to order by the president, Odis Avritt, at 11:30 AM.

 

Present: Ted Amato, Odis Avritt, Gary Bishop, Paul Cook, Pat Dannen, Kari Freeman, Joe Gatto, Bill Love, Dennis Maloney, Jean Miller, Dave Voll, Jan Watt.  Guest:  Darlene VandenBiesen

 

  1. Minutes from the June 11, 2007 meeting were corrected as follows:  It was reported that the Communications Scholarship would be named after Don Mitchell. The correction is that the Ironman Scholarship will be named after him.  Minutes approved as corrected.

 

  1. Treasurer’s Report:  We have 665 annual members and 312 lifetime members for a total membership of 977.  Current assets for the Association are $35,900.12.  The Scholarship Fund balance is $4,192 which includes $1600 from the All-School Picnic.  Cleveland Community Field Project has a balance of $125.36.  Actual assets are $31,582.81.  The Oregon Community Foundation balance as of June 30, 2007 is $186,131.40. 

 

·         Current profit from the All-School Picnic is $672.81.

 

·         Golf Tournament profit is $14, 711.33.  An additional $150.00 was contributed by tournament participants to CHS Athletics 

 

Budget/Finance—A motion was made and seconded to give $500 to the CHS cheerleaders for their assistance at the All-School Picnic.  The motion passed.

 

A motion was made and seconded to give $10,000 from the golf tournament to the CHS Athletic Department.  The motion passed.

 

A motion was made and seconded to give $500 from the golf tournament to the CHS Boys’ Golf Team for their assistance in the golf tournament.  The motion passed.

 

A motion was made and seconded to retain in the general fund a total of $4,192 which has been designated to the Scholarship Fund.  The motion passed.

 

  1. Principal’s Report:  Paul Cook reported that new textbooks have been purchased for a variety of classes.  Thirty-five new PC’s with flat screen monitors, computer tables, and a ceiling projector have been installed in the library.  Senior lockers have been painted school colors and the parking lot has been repainted.  Ten new staff members have been hired.  They replace retirees and transferred teachers.  There are currently 1602 student enrolled of which 475 are freshmen.  Half-time teachers in science, language arts, and social studies will be expanded to full-time.  We will also be hiring a new half-time math teacher. 

 

Students have tested very well in the state and national testing areas.  Two students are National Merit Semi-Finalists—this puts them in the top 1% of the nation’s high school seniors.

 

Over 350 students are participating in fall sports.  Homecoming is on October 19.  We will be playing Roosevelt.  All home football games will be held at Marshal High School until the field is completed.  The field turf should be completed by the target date of October 19.

 

PTA—Kari Freeman reported that the first PTA meeting will be on September 20.  All meetings will be held on the third Thursday evening of the month at 7 p.m.  The PTA president will be Emily Standish.

 

Boosters—Bill Love reported that the Booster Club’s first meeting is on September 10 at 6:30 p.m.  The interim president is Ronnie Carey.

 

Foundation—Jan Watt reported that the Foundation meets on September 10.  “Claws and Dawgs” has once again been scheduled for January 19, 2008.  There will be a Hawaiian theme for the 2008 Auction.  If the Alumni Association wants to be a part of Homecoming, they should contact Jan Watt. 

 

  1. Standing Committees and Liaison Reports:

 

Scholarship—Refer to information under “2007 Alumni Picnic”

 

Membership—Dave Voll reported that Tom Strader (’60) has been elected to the Board of Directors and would like to work on the Golf Committee.  Approximately 30 new members have joined the Association as a result of attending the All-School Picnic and information in the newsletter.  Due to the change in the fee structure for 2008, a new application is being developed.

 

Communications—No report

 

Golf Tournament—Joe Gatto and Ted Amato stated that the Committee felt that this year’s tournament went very well.  The proceeds were significantly above last year.  We will be looking into ways to increase the items that are included in the Raffle, Silent and Oral Auctions.  It was felt that the raffle was very successful.  The Committee would like to start earlier in the year securing donations for the tournament. 

 

Board Development—Dave Voll reported that Gladys Michels has resigned from the Board of Directors.  He also indicated that the By-laws call for four Commerce alumni on the Board of Directors.  This needs to be addressed.

 

5.       Topics of Discussion and Updates:

 

Alumni Newspaper:  Dennis Maloney requested that anyone writing articles for the newsletter should send them to him.

 

Spring Luncheon:  No report

 

2007 Alumni Picnic:  Darlene VandenBiesen reported that there were approximately 400 alumni at the picnic.  Thirty-three classes were represented.  A small profit was made on the picnic.  The picnic raised $1,600 for the Scholarship Fund.  The 2008 picnic will be held on Saturday, July 12, 2008 at Oaks Park.  Neshia Cameron (’63) will be the 2008 Picnic Chairman.  The Committee is looking into the possibility of having the Oaks Park cater the picnic.  It was moved and seconded to have an annual all-school picnic.  The motion passed.

 

6.       Old Business:

 

Cleveland-Franklin Cup:  Dennis Maloney reported that we need more participants. 

 

CCHSAA Logo Selection:  Odis Avritt reported that the Association Banner has been created and was used at the golf tournament.  The letterhead is in the process of being printed. 

 

  1. New Business:

 

CHS Hall of Fame:  Ted Amato reported that there needs to be future discussions on nominating other activity groups for inclusion in the CHS Hall of Fame. 

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, October 8, 2007 at 11:30 a.m. in Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, September 19, 2007 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:03 p.m.

 

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary