COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
October 8, 2007

Cleveland High School Alumni Room

 

The meeting was called to order by the Vice President Dennis Maloney at 11:30 AM.

 

Present: Ted Amato, Gary Bishop, Paul Cook, Pat Dannen, Kari Freeman, Karen Genzer, Nadine Livingston, Bill Love, Dennis Maloney, Jean Miller, Marty Schwan, Dave Voll, Jan Watt.  Guest:  Ned Helzer

 

  1. Minutes from the September 10, 2007 meeting were corrected as follows:  In the Board Development section, the minutes should have read:  “that the By-laws call for at least four Commerce alumni on the Board of Directors.” 

The minutes were approved as corrected.

 

  1. Treasurer’s Report:  We have 666 annual members and 312 lifetime members for a total membership of 978.  Current assets for the Association are $28,241.28.  The Scholarship Fund balance is $4,292.  Golf Tournament profits are $5,178.76.  Currently in our account, there is $3,353.37 which is pass-through money for the PIL golf tournament using our Action Pay machine.  Cleveland Community Field Project has a balance of $125.36.  Actual assets are $15,291.79.  The Oregon Community Foundation balance as of June 30, 2007 is $186,131.40.  All bills have been paid for the Reunion Picnic, 2007 Golf Tournament and the Cleveland/Franklin Golf Tournament.

 

Budget/Finance—No report

 

Principal’s Report:  Paul Cook reported that the status of the field is such that the October 19, 2007 Homecoming Game is on schedule.  There will be a dedication ceremony starting at 6:30 p.m.  The game will be played against Roosevelt.  The gym floors have been sanded, cured and striped thanks to the Blazers’ PIL donation.  The building FTE has increased by 1.7.  The following areas will see an increase:  fine arts, science, PE, math and IB classes.  The state report card gave Cleveland a “strong” rating.  There was an increase in reading scores, attendance rates remained the same, dropout rate improved, and math scores were down 7 points.  The Choir will have their Harvest Festival on October 24 at 7 p.m.  The fall drama production will be “Dark of the Moon” which will begin on October 25.

 

PTA—Kari Freeman reported that the first PTA meeting was held on September 20.  There were forty people in attendance.  The following funds were allocated at that meeting:  one math teacher received $1,000 for graphing calculators, one teacher received $100 for a printer, and the IB Art Class was given $1,450 to purchase two computers and software.  The 2008 PTA Auction will be held on March 1, 2008.  There will be a drug/alcohol presentation scheduled at a later date.  A cyber safety awareness presentation will be held in the spring.  The next meeting will be October 18. 

 

Boosters—Bill Love reported that the Cleveland Booster Club is responsible for the Cleveland Hall of Fame.  He has informed the Boosters that any requests for funds should be submitted in writing prior to implementing the expenditure.  The Association will help fund the Recognition Breakfast. 

 

Foundation—Jan Watt reported that the “Claws and Dawgs” event is currently uncertain.  The brewery is still looking forward to participating but the other venue has declined.  The date is currently uncertain.  A trip to Hawaii for four will be the featured raffle prize at this year’s PTA Auction.  There will be 500 tickets for sale at $20 per ticket.  The Foundation is funding a part-time college counselor at the high school to assist students as they prepare for college.

 

  1. Standing Committees and Liaison Reports:

 

Scholarship—Jean Miller reported that their meeting will be on October 10.

 

Membership—Dave Voll reported that the Membership Committee is focusing on mailing membership applications to people who attended the All-School Picnic, CCHSAA Golf Tournament, and the Cleveland/Franklin Golf Tournament who are currently non-members.  Discussion is still being held about having a contact person in each graduating class to assist in increasing our membership.  The Association will fund all of these mailings.  The two-tier membership fees will go into effect January 1, 2008. 

 

Communications—No report

 

Golf Tournament—Ted Amato reported that tentatively the 2008 dates are August 20 and 21.  Dennis Maloney reported that the Cleveland/Franklin Cup was, once again, won by Cleveland. 

 

Board Development—Dave Voll introduced Ned Helzer as a new member of the Board of Directors.

 

4.       Topics of Discussion and Updates:

 

Alumni Newspaper:  Dennis Maloney requested that articles are due by October 12.  The newspaper will be mailed during the first part of November.

 

Spring Luncheon:  Karen Genzer reminded us that the luncheon will be held at the Monarch Hotel on May 22, 2008 at noon. 

 

2008 Alumni Picnic:  No report

 

5.       Old Business:

 

Distinguished Alumni Award:  Jean Miller expressed a concern about setting a precedent where the Alumni Association picks up the expenses for the individuals selected for this award.  The feeling is that this is to honor the individuals as well as an opportunity to give Cleveland students a chance to see the successful accomplishment of former students. 

 

  1. New Business:

 

Computer Class Expenditure:  A motion was made to give Paul Cook $3,000 to be given to the Computer Department for computer programs.  The motion was seconded and passed.   

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, November 12, 2007 at 11:30 a.m. in Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, January 16, 2008 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 1:10 p.m.

 

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary