Commerce-Cleveland High School Alumni Association

Meeting Minutes-April 14, 2008

 

Members in Attendance: Paul Cook, Joe Gatto, Odis Avritt, Nadine Livingston, Jean Miller, Karen Genzer, Pat Dannen, Ted Amato, Dennis Maloney, Kari Freeman, Jan Watt, Julie Branford. Guest Dave Roark.

 

  1. Executive Committee Minutes for March 2008 were approved as written.
  2. Treasurer’s Report-Pat Dannen
    1. Membership-we have 310 lifetime and 642 annual members for a total of 952. 192 have not renewed for 2008.
    2. Financial-Current assets total $17028.48. Of that, $4525.86 is for the scholarship fund and $330.00 is from the alumni picnic. Some of that amount is also for scholarships. The balance in the Oregon Community Foundation as of 12/31/2007 is $183671.54
  3. Principal’s Report-Paul Cook
    1. Sportsmanship-Recent standards of behavior for fans and athletes adopted by the PIL have now been approved as the state-wide standard.
    2. Classification-The OSAA may raise the student population figure required for 6A status. If that count does not change, CHS is likely 6A. The current number is 1525.
    3. Hiring-Round one of the new teacher hiring is complete. Rounds two and three follow shortly. Several new teachers have been added and more are needed.
    4. Attendance-65 students were honored for excellent attendance.
    5. National Honor Society-100 students qualified for admission.
    6. Classrooms-Space is at a premium. The faculty lunch room will be converted to a classroom.
  4. PTA-Kari Freeman
    1. Quorum-the recent PTA meeting did not have a quorum attending. Topics discussed would be reviewed for approval at their next meeting.
    2. $1000 request-Kendra Gardner has requested $1000 for Health & Physical Education. Approval is expected at the meeting noted above.
    3. Scholarships-The PTA is considering a change that would replace their 5 scholarships at $500 each with 4 scholarships at $1000 each.
    4. Book Fair-Barnes & Noble will make a donation to Cleveland High School for all purchases made by identified CHS patrons at the Lloyd Center location on May 17th from noon to five pm.
  5. Boosters Club-Jan Watt-the Boosters Club is virtually inactive at the present time. Unless someone steps in to take the lead with that group, the concession revenue will be up for grabs and some group will need to take over the related functions.
  6. Foundation-Jan Watt. Jan thanked all for support of the Beer and Brats event at Hair of the Dog Saloon. Owner Allan Springs (sp?) donated a great amount to the event. Then, in a drawing, he won the trip to Hawaii. What goes around comes around.
  7. Standing Committees
    1. Scholarship

                                                               i.      Funds available-Jean Miller reported that there will be $9653 available for scholarships. She reported that there is $193121 in the foundation at year end after a 13.5% return for the year.

                                                             ii.      Interviews-One interviewer has dropped out.  Interviews are scheduled for the latter part of April.

                                                            iii.      Applications-the number of applicants for the CCHSAA scholarships is less than previous years. Some confusion exists on the requirements at both student and faculty levels. Efforts to improve communication were discussed and concluded:

1.      Jan Watt needs to be contacted in January to “get the ball rolling”.

2.      Linda Owen Cooper will be alerted to communicate CCHSAA scholarship story to teachers and counselors

3.      Jean Miller will continue to place articles in the school newspaper. .

                                                           iv.      Qualifications-Three of the four scholarships require that the students complete the OSAC process. This is not a requirement for applicants for the Performing Arts scholarship. Jan Watt pointed out that OSAC awards are primarily based on need. Students who know they will not qualify based on need are not filling out those applications and, as a result, do not get introduced to CCHSAA awards that are performance based. Some discussion followed on how to work through this issue. The Scholarship committee will decide and communicate.

    1. Membership

                                                               i.      Odis Avritt is working with Dave Voll to take over the membership committee

                                                             ii.      Ted Amato suggested methods to increase membership among golfers participating in the annual tournament. This will be a topic for May Executive Committee Meeting.

                                                            iii.      Dennis Maloney has sent emails soliciting memberships from the classes of the 1980’s. Over half of the emails taken from the Harris Publishing Manual are incorrect The emails include;

1.      Copies of the two most recent newsletters

2.      A brief story of the role of CCHSAA.

3.      A request that the recipient enroll in the CCHSAA and send their dues to the designated address..

                                                           iv.      Copies of the newsletter will be distributed to all seniors with incentive to join the CCHSAA.  .

    1. Communications-Pat Dannen reported that we have had our www.chsalum.com site cancelled. The website needs to be fixed and is not in good shape at the present time. Pat will send the information to Dennis Maloney and he will contact Bryce Rickson for details on website access and change.
    2. 2008 Golf Tournament-Ted Amato reported that all is in motion as planned and previously reported.
    3. Board Development-No discussion at this meeting.

 

  1. Topics for Discussion and Updates
    1. Alumni Newspaper-Dennis reported that we have approximately 1000 newsletters to handle luncheon, picnic, annual golf tournament as well as the senior class distribution. Email copies are being sent to the classes of the 80’s. Nadine requested a single page with all forms for future newsletters. Jean Miller is having difficulty tracking down former scholarship winners so that they can be subject of a newsletter article.
    2. Spring Luncheon-Karen Genzer reported that Dorothy has enough help, Rose has the baskets. The program will follow last years format.
    3. 2008 Alumni Picnic-This year’s picnic will be alcohol free. Oaks Park has raised prices substantially and requires up front payment.
    4. Distinguised Alum Award-Julie Branford reported that the initial timing for presentation will be tied to Homecoming. That date will be determined by the end of May. A letter to the initial recipients has been drafted and will go once the date is determined.
  2. Old Business
    1. The athlete seeking assistance to go to the world games for climbing had to cancel her trip. Our support of that trip/event was discussed. Odis will make this a topic at the Board of Directors meeting.
  3. Next Meetings
    1. May 12, 2008-11:30 am-Executive Board Meeting
    2. May 21, 2008-  7:00 pm-Board of Directors Meeting