COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

EXECUTIVE BOARD MEETING

Minutes for
May 12, 2008

Cleveland High School Alumni Room

 

The meeting was called to order by the President Odis Avritt at 11:30 AM.

 

Present:  Ted Amato, Odis Avritt, Gary Bishop, Kari Freeman, Karen Genzer, Nadine Livingston, Jean Miller, Dave Voll, Jan Watt

 

  1. Minutes from the April 14, 2008 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 642 annual members and 309 lifetime members for a total membership of 951.  Current assets for the Association are $17,280.80.  The Scholarship Fund balance is $4,585.86.  Alumni Picnic balance is $670.  Actual assets are $12,024.94.  The Oregon Community Foundation balance as of March 31, 2008 is $181,866.57. 

 

Budget/Finance—No report

 

  1. Principal’s Report:  None.

 

    1. PTA—Kari Freeman reported that the 2008 Auction raised approximately $100,000.  Paddle bids raised $30,000.  Funding for numerous requests has been received.  These will be acted upon at a future PTA meeting.  The PTA will be giving out four $1,000 scholarships this year. 

 

She also reported that Elizabeth Carey, a 2002 grad, will be the chairperson of the CHS Track/Field project.

 

    1. Boosters—No report 

 

    1. Foundation—Jan Watt reported that the Foundation will fund a .5 FTE for the 2008-2009 school year.   Fundraisers for the Foundation will be discussed at future meetings.      

 

  1. Standing Committees and Liaison Reports:

 

Scholarship—Karen Genzer reported that the four scholarship winners have been selected and will be introduced at the May 21, 2008 Alumni Luncheon and at the May 28, 2008 Awards Assembly.

 

Membership—Dave Voll reported that 190 members have not renewed.  A total of 38 names will be dropped for the lack of payment for 2006 and 2007.  A new membership form will be available on July 1, 2008.  He also announced that Odis Avritt will become the new Membership Committee Chairperson.

 

Communications—Odis Avritt is in the process of preparing a letter to be sent to all graduating seniors regarding the Association and its activities. 

 

Golf Tournament—Ted Amato reported that invitations will be sent out in approximately three weeks.  The Committee welcomes any and all assistance in procuring raffle and auction items.  Kari Freeman has provided 150 “Guest Shopping Passes” for the Columbia Sportswear Company Employee Store to be used at the golf tournament.

 

Board Development—Dave Voll reported that the reappointment of Board members and the election of officers for 2008-2009 school year are being finalized.

 

5.       Topics of Discussion and Updates:

 

Alumni Newspaper:  No report

 

Spring Luncheon:  Karen Genzer reported that everything is going as planned.  Note cards will again be available at the luncheon and the picnic for purchase.

 

2008 Alumni Picnic:  No report

 

Distinguished Alumni Award:  No report

 

6.       Old Business:

 

Odis Avritt reported the Student Assistant-Special Awards topic will require more discussion.

 

  1. New Business:

 

None

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, June 9, 2008 at 11:30 a.m. in Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, May 21, 2008 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 12:38 p.m.

 

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary