COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

BOARD DIRECTORS MEETING

Minutes for
January 24, 2007

Cleveland High School Library

 

 

The meeting was called to order by president, Odis Avritt, at 7 PM.

 

Present: Ted Amato, Odis Avritt, Gary Bishop, Julie Branford, Neshia Cameron, Loren Carlsen, Kari Freeman, Melinda King, Mel Krause, Nadine Livingston, Bill Love, Dennis Maloney, Gladys Michels, Jean Miller, Pete Norman, Marty Schwan, Dave Voll, Jean Wegener.  Guest:  Randall Choy

 

  1. Minutes from the September 20, 2006 meeting were approved as written.

 

  1. Treasurer’s Report:  Gary Bishop submits the following report for Pat Dannen.  We have 645 annual members and 313 lifetime members for a total membership of 958.  Current assets for the Association are $17,614.91.  The Scholarship Fund balance is $4,436.16.  Field Project has a net balance of $125.26.  Actual assets are $13,053.49.  The Oregon Community Foundation balance as of November 30, 2006 is $169,926.00. 

 

Budget/Finance—None

 

  1. Principal’s Report:  The report given at the Executive Board meeting on 1-08-07 was reviewed.  Please refer to the Executive Board minutes for details.

 

  1. Special Guest:  Randall Choy (CHS Class of ’82) representing the Oregon Community Foundation spoke to the group.  He provided some overall background regarding the Foundation.  It has assets of over 850 million dollars.  It includes 1200 different organizations or groups.  The diversity of these groups includes families, businesses, non-profit organizations, individuals and alumni associations.  The goal for the organization is to promote philanthropy.  Four and a half percent of the funds that we currently have invested with them can be used for scholarships which is approximately $6,650 with some previous carryover.  The fees assessed to us are 1.4 percent of the principal and 10 percent of the awarded amount.  The amount of interest our account accrues is based on a “13 quarter trailing” average.  We are guaranteed 4.5% on our investment.   He indicates that we are incompliance with HB 4 regarding the Scholarship Committee composition for scholarship interviews.

 

  1. Standing Committee Reports:

 

Membership—Dave Voll and Marty Schwan reported that out of the 956 members, 459 have not renewed as of January 1, 2007.  At least 184 are more than one year in arrears.  The most recent copy of the newsletter brought in 40 renewals.  They are open to any suggestions that will assist in increasing the number of renewals.  This has been an ongoing concern over the years.

 

Scholarship—Jean Miller reported that all of the interview teams have been selected and will meet on April 11 to layout the discussion questions for each scholarship.  On April 27, the Ironman, Business and Communication interviews will held.  On May 1, the Performing Arts interviews will be held.  Three students will be interviewed for each scholarship.  In order to comply with HB 4, the committee chairperson for each committee will be an alumnus who is a CCHSAA member but the other two parties will be non-alumni members.  The award winners will be announced at the Alumni Luncheon

 

Communications—No report

 

Golf— Ted Amato reported that the 2007 Auction and Golf Tournament will be at Eastmoreland Golf Course.  The auction will be held on August 22 and the tournament on August 23.  The cost for both events will be $135.  We are currently looking for title sponsors, hole sponsors and donated items.  If you have any suggestions, contact Ted Amato or Gary Bishop.

 

Group Reports

 

PTA— Kari Freeman reported that the media literacy program, “You are What Your Media,” which was scheduled for January 11, was postponed due to bad weather.  It will be rescheduled.  It will be presented by a CHS teacher.  The drug/alcohol program has been scheduled for February 15 at 7 p.m. at CHS.  A trauma nurse and an attorney will be among the participants.  This is open to all.  A reminder was given about the PTA Auction at the Oaks Amusement Park which will be held on March 3, 2007.  The PTA has given $350 toward student bus passes, $1300 for office supplies for second semester and $700 to the Physics Department.

 

Boosters—No report.

 

Board Development—Dave Voll reported that there will be five current Board members with expiring terms in 2007.  He will be contacting them about their continued service.  This would be for an additional three-year term.  We are currently looking for other alumni who would be interested in serving on the Board of Directors. 

 

6.       Topics of Discussion and Updates:

 

Spring Luncheon:  Jean Miller reported that the luncheon will be held on Thursday, May 24, 2007 at the Monarch Hotel.  Lunch is at noon.  The 2007 scholarship winners will be presented.  The annual raffle will be held.  Karen Genzer will be the emcee.   

 

Spring Edition of the “Alumni News”:  Dave Voll reported that all articles for the newsletter should be sent in e-mail format by March 1.  If this is not possible, contact Dave Voll.  The newsletter will be mailed out during the third week in March. 

 

Annual All-School Picnic:  Nadine Livingston reported that the picnic will be held on Friday, July 13, 2007 at the Oaks Amusement Park.  The committees are in the process of finalizing the necessary details.  A mailing will be sent out in April 2007.  Information will be placed in various school publications.  Frank Nudo of Nick’s Coney Island will prepare his famous coney island sauce for the picnic.  Joe Gatto will be preparing trays of fresh vegetables and fresh fruit. 

 

CCHSAA Distinguished Alumnus Recognition Awards:  Julie Branford reported that Bryce Rickson has put the “Distinguished Alumnus” information on our website.  There will also be an article in the spring Newsletter. 

 

Field Renovation Project:  Otis Avritt updated us on the field project.  He indicated that there was an anonymous donation of $100,000.  In addition, the Portland Public School District is donating $200,000.  Currently, 1.3 million dollars have been raised for the project.  This is enough money to complete the football field and track.  Paper work is being submitted for necessary permits with the target of beginning construction in late April.

 

7.       Old Business:

 

Membership Dues:  Dennis Maloney reported that he and Karl Koch have been discussing incentives and benefits for increasing the dollar amount for the alumni membership dues.  After extensive discussion by the Board, the following ideas were finalized.  There was a motion made to adopt a two-tier membership dues structure.  The first tier annual membership dues would increase to $20 which would include the newsletter.  The second tier would be an annual membership dues of $35 which would include the newsletter and “value added” items to be determined by the Committee.  This motion was seconded and passed. 

 

A motion was made to provide multiple year options for dues.  There would be a $20 membership for one year, $100 for five years, $200 for ten years, and $350 for a Lifetime membership.  The motion was seconded and passed.

 

Board discussion was held regarding possible “value added” advantages for original Lifetime CCHSAA members.  A motion was made to explore this possibility.  The motion was seconded and passed.

 

  1. New Business:

 

Hall of Fame:  Mel Krause reminded the Board that on February 16, 2007 that we will be honoring the Hall of Fame inductees at a reception at 6:30 p.m. prior to the basketball game.

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, February 12, 2007 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, May 16, 2007 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 9:05 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary