COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

BOARD DIRECTORS MEETING

Minutes for
May 16, 2007

Cleveland High School Faculty Lounge

 

 

The meeting was called to order by president, Odis Avritt, at 7 PM.

 

Present: Ted Amato, Odis Avritt, Gary Bishop, Julie Branford, Pat Dannen, Kari Freeman, Karen Genzer, Melinda King, Karl Koch, Mel Krause, Roy Love, Dennis Maloney, Jay Maxwell, Jean Miller, Pete Norman, Bryce Rickson, Dick Springer, Dave Voll, Jean Wegener.

 

  1. Minutes from the January 24, 2007 meeting were approved as written.

 

  1. Treasurer’s Report:  Pat Dannen reported that we have 653 annual members and 312 lifetime members for a total membership of 965.  Current assets for the Association are $21,931.03.  The Scholarship Fund balance is $7,106.16. The All-School Picnic balance is $803.02.  Cleveland Community Field Project has a balance of $125.36.  Actual assets are $13,896.49.  The Oregon Community Foundation balance as of March 2007 is $175,305.09

 

Budget/Finance—None

 

  1. Principal’s Report:  Odis Avritt gave the principal’s report.  He reported that 13 students from Cleveland were awarded scholarships from the MESD Academic All-star Program.  This includes students from throughout Multnomah County.  In Athletics, District championships were earned by men and women’s track, men and women’s tennis, men and women’s golf, baseball and softball.  Awards in the Performing Arts area were attained by the band which took first place in the Mt. Hood Jazz Festival and the choir which earned first place at both District and State. 

 

The CHS science curriculum will not be required to change at Cleveland as previously requested by the District.  This will benefit the 9th graders and the IB classes. 

 

Following are dates for remaining school activities: 

 

  1. Standing Committee Reports:

 

Membership—Dave Voll reported that out of the 432 non-renewed members that number has been decreased to 182 at the current time.  A postcard reminder will be sent to those who have yet to renew.  In the recent mailing of the spring newsletter, an additional 1000 copies were sent to non-members.  From that group, five new members have signed up.  There was discussion about making a banner to be displayed at the All-School Picnic which would highlight the functions of the Alumni Association.

 

Scholarship—Jean Miller and Karen Genzer reported that some ideas were raised by the outside individuals who assisted with this year’s scholarship interviews.  These will be discussed at a later meeting.  The four winners for 2007 have been selected and will be present at the May luncheon.  There will be discussion in the future about scholarship money which has not been claimed by the recipient.

 

Communications—Bryce Rickson reported that he will continue to put information on the website which has been provided to him.  He will not be soliciting additional information.

 

Golf— Ted Amato reported that the 2007 Golf Tournament and accompanying auction will be at Eastmoreland Golf Course.  The auction and social event will be held on August 22 and the tournament on August 23.  The cost for both events will be $135.  We are currently looking for title sponsors, hole sponsors and donated items.  If you have any suggestions, contact Ted Amato or Gary Bishop.  Non-golfers are invited to the auction and social event on Wednesday night the 22nd.  There will be a cost of $10 for each non-golfer.

 

Group Reports

 

PTA— Kari Freeman reported that the PTA gave $300 to the counseling staff for computer software.  She indicated that Scott Burns, a science teacher, needs to raise $2,000 to get a $7,000 Murdock Grant.   The money would be used for lab techniques in biotechnology.  The PTA is looking into assisting Scott with the needed funds.  The PTA is also assisting the “All-night Party” Committee in raising $20,000.  Kari reported that the 2007 auction netted the school $100,000.

 

Boosters—No report.

 

Board Development—Dave Voll reported that the following slate of officers have been nominated for the coming year:  President, Odis Avritt; Vice-President, Dennis Maloney; Secretary, Gary Bishop; Treasurer, Pat Dannen.  The following directors have indicated a desire to remain on the Board for another three-year term:  Joe Gatto, Bill Love and Bryce Rickson.  A motion was made and seconded to accept the slate officers and to extend the terms for the three above named directors.  The motion passed.  Two directors will be going off the Board.  They are Mel Krause and Loren Carlsen. 

 

5.       Topics of Discussion and Updates:

 

Spring Luncheon:  Jean Miller and Karen Genzer reported that the general format for the luncheon has been formalized.  Since there are no student photographers available to take pictures at the luncheon, a discussion was held about the possibility of placing disposable cameras at the tables to get candid shots.  It has been decided to recognize alumni from the classes of ’27, ’37, ’47, ’57, ’67, ’77, ’87, and ’97.

 

Alumni News:  Dennis Maloney indicated that there will be 12 pages in the fall newsletter.  It will include information regarding the Spring Luncheon, All-School Picnic and both golf tournaments.  All articles should be sent to Dennis.  There will be a further discussion about format changes for the newsletter.  There was a discussion about putting the newsletter on the website.  No decision was made.

 

Annual All-School Picnic:  Odis Avritt reported that 148 alumni have signed up so far.  The committees planning the Alumni Picnic have all their plans in place for a successful venture. 

 

CCHSAA Distinguished Alumnus Recognition Awards:  Julie Branford disseminated information about seven potential nominees for this award.  After extensive discussion, a motion was made to nominate three of these people for 2007 and recognize them at the 2007 Spring Luncheon.  The motion was seconded and passed.  Additional discussion about overall logistics of such an action was held.  This discussion led to a motion which would provide for a formal dinner on July 12, 2007 to recognize the three people for 2007 and then to honor them at the All-School Picnic on July 13, 2007.  The motion died for the lack of a second.  Additional discussion led to a motion which would table the 2007 award until 2008 and the nominees would be recognized at the CHS All-School Awards Assembly and at the 2008 Spring Luncheon.  The motion was seconded and passed.

 

Field Renovation Project:  Roy Love reported that the contracts should be awarded and the project ground should be by approximately June 1, 2007.  He indicated that based on information that he currently has the turf, the track and miscellaneous upgrades to the complex should be ready some time in the fall.

 

6.       Old Business:

 

CCHSAA Logo:  Odis Avritt passed out a sheet of paper with a variety of possible logos that could be used for CCHSAA.  Discussion followed and it was decided that each director would circle two favorites and return the paper to Odis.  The tallies will be taken back to the next Executive Board meeting.  A decision will be made on the for the Association.  The Board of Directors directed that the Executive Board to make the final decision.

 

  1. New Business:

 

Since Mel Krause is leaving the Board and since he was one of the founders of Commerce Scholarship Committee (predecessor to CCHSAA), it was suggested that he share a few comments.  He indicated that he would like to see students have more pride in their school and the PIL.  He felt that CCHSAA has been a model for other schools which are beginning to develop their own alumni associations.  These are targeted to show pride in their school’s academics and athletics.

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, June 11, 2007 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, September 19, 2007 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 8:55 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary