COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

BOARD DIRECTORS MEETING

Minutes for
September 19, 2007

Cleveland High School Faculty Lounge

 

 

The meeting was called to order by president, Odis Avritt, at 7 PM.

 

Present: Odis Avritt, Gary Bishop, Julie Branford, Neshia Cameron, Pat Dannen, Kari Freeman, Karl Koch, Nadine Livingston, Bill Love, Jay Maxwell, Jean Miller, Marty Schwan, Tom Strader, Dave Voll, Jean Wegener.  Guest:  Ned Helzer

 

  1. Minutes from the May 16, 2007 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 665 annual members and 312 lifetime members for a total membership of 977.  Current assets for the Association are $35,900.12.  The Scholarship Fund balance is $4,192 which includes $1600 from the All-School Picnic.  Cleveland Community Field Project has a balance of $125.36.  Actual assets are $31,582.81.  The Oregon Community Foundation balance as of June 30, 2007 is $186,131.40. 

 

Budget/Finance—Jay Maxwell presented the annual fiscal year report.  All receipts and disbursement balanced out.

 

  1. Principal’s Report:  Odis Avritt gave the principal’s report.  He reported that new textbooks have been purchased for a variety of classes.  Thirty-five new PC’s with flat screen monitors, computer tables, and a ceiling projector have been installed in the library.  Senior lockers have been painted school colors and the parking lot has been repainted.  Ten new staff members have been hired.  They replace retirees and transferred teachers.  There are currently 1602 student enrolled of which 475 are freshmen.  Half-time teachers in science, language arts, and social studies will be expanded to full-time.  A new half-time math teacher will be hired.

 

Students have tested very well in the state and national testing areas.  Two students are National Merit Semi-Finalists—this puts them in the top 1% of the nation’s high school seniors.

 

Over 350 students are participating in fall sports.  Homecoming is on October 19.  We will be playing Roosevelt.  All home football games will be held at Marshal High School until the field is completed.  The field turf should be completed by the target date of October 19, 2007.

 

  1. Standing Committee Reports:

 

Board Development—Dave Voll reported that Commerce alumni will be added to the Board of Directors as per the bylaws.  Tom Strader ’60 is a new member of the Board of Directors.

 

Membership—Dave Voll reported that to increase our membership we will be looking for a person from each class to be an Association advocate.  Our two-tier membership will begin in January 2008.  The Commerce alumni will be charged $10 for one year, $50 for five years, and $100 for ten years.  Cleveland alumni beginning with the Class of ‘52 will be charged $20 for one year, $100 for five years and $200 for ten years. 

 

Scholarship—Jean Miller reported that the 2008 All-School Picnic is being organized.  The classes of ‘48 and ‘49 will be responsible for dessert. 

 

Communications—Odis Avritt initiated a discussion as to how we can keep our website up to date.  No decision was made.

 

Golf— Gary Bishop reported that the Committee felt that this year’s tournament went very well.  The proceeds were significantly above last year.  We will be looking into ways to increase the items that are included in the Raffle, Silent and Oral Auctions.  It was felt that the raffle was very successful.  The Committee would like to start earlier in the year securing donations for the tournament.  There was a discussion about having the tee prizes in a bag for easier distribution. 

 

Group Reports

 

    1. PTA— Kari Freeman reported that the first PTA meeting will be held on September 20.  All meetings will be held on the third Thursday evening of the month at 7 p.m.  The PTA president will be Emily Standish.

 

    1. Boosters—Dave Voll reported that they had a successful garage sale this summer.  The concessions are underway for football.  He reported that he informed the Booster Club that any requests for funding through the Association should be sent prior to the expending of those funds.  He also reported that many different sports have their own Booster Club.  Bill Love will contact the Booster Club president to see if funds are needed for the 2007 Hall of Fame trophies.

 

5.       Topics of Discussion and Updates:

 

Spring Luncheon:  Jean Miller reported that the Spring Luncheon will be held at the Monarch Hotel on May 22, 2008.  We will, once again, have our “famous” raffle.

 

Alumni News:  Odis Avritt reported that we will have 12 pages for the November newsletter.  Dennis Maloney would like to have all articles for publication submitted by September 30. 

 

Annual All-School Picnic:  Nadine Livingston reported on our “first annual picnic.”  It was felt that it was successful.  We had more compliments than complaints.  The weather was beautiful and the turnout was great.  We would not have made it financially if it weren’t for Joe Gatto and Frank Nudo who generously donated the food, and Rose Lauener Chapman who ran a very successful raffle.  Most of all, we had a wonderful, hard working committee who made it a success.  Next year’s picnic will be held at Oaks Park, Saturday, July 12, 2008.  Neshia Branson Cameron, Class of ’63, has agreed to chair the picnic.

 

CCHSAA Distinguished Alum Awards:  Julie Branford reported that her committee consists of Ted Amato and Pete Norman.  Currently, three individuals have been identified for recognition.  Extensive discussion took place regarding the logistics of the events that the award winners would participate in during their time of recognition.  The Committee will meet and will bring to the Board of Directors recommendations and a budget for the Distinguished Alum Award winners’ activities. 

 

Field Renovation Project:  No report.

 

6.       Old Business:

 

None

 

  1. New Business:

 

None

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, October 8, 2007 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, January 16, 2008 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 8:33 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary