COMMERCE-CLEVELAND HIGH SCHOOL ALUMNI ASSOCIATION

BOARD DIRECTORS MEETING

Minutes for
May 21, 2008

Cleveland High School Library

 

 

The meeting was called to order by president, Odis Avritt, at 7 PM.

 

Present: Ted Amato, Odis Avritt, Gary Bishop, Julie Branford, Rose Chapman, Pat Dannen, Kari Freeman, Joe Gatto, Karen Genzer, Melinda King, Nadine Livingston, Jean Miller, Bryce Rickson, Marty Schwan, Tom Strader, Virginia VanLom, Dave Voll, Jean Wegener.

 

  1. Minutes from the January 16, 2008 meeting were approved as written.

 

  1. Treasurer’s Report:  We have 642 annual members and 309 lifetime members for a total membership of 951.  Current assets for the Association are $17,765.98.  The Scholarship Fund balance is $4,585.86.  Golf Tournament balance is $665.  The Alumni Picnic balance is $560 with $370 designated to the Scholarship Fund.  Actual assets are $11,955.12.  The Oregon Community Foundation balance as of March 31, 2008 is $181,866.57.

 

Budget/Finance—No report.

 

  1. Principal’s Report:  Kari Freeman reported that spring sports had a very successful league season.  Athletes in tennis, softball, baseball and track qualified for State Competition.  The choir placed first in their State Competition.

 

    1. PTA—Kari Freeman reported that the Annual Auction raised $95,000.  This is the 15th year of the annual PTA fundraiser.  $20,000 of the funds raised will be donated to the 2008 Senior Party.  The Paddle Bids raised $20,000 and the Technology Bids raised $10,000.  The balance of the funds is made available for requests submitted to the PTA.

 

    1. Boosters—Odis Avritt reported that it is our understanding that the Booster Club is inactive. 

 

    1. Foundation— Kari Freeman reported that the Foundation will fund a .5 FTE for the 2008-2009 school year.

 

  1. Standing Committee Reports:

 

Membership— Dave Voll reported that 190 members have not renewed.  A total of 38 names have been dropped for the lack of payment for 2006 and 2007.  A new membership form will be available on July 1, 2008.  He also announced that Odis Avritt will become the new Membership Committee Chairperson.

 

Scholarship—Jean Miller reported that the luncheon is May 22, 2008.

 

Communications—Bryce Rickson reported that two CHS students along with Dennis Maloney will be updating the website. 

 

Golf—Ted Amato reported that invitations will be sent out in approximately three weeks.  The Committee welcomes any and all assistance in procuring raffle and auction items.  Kari Freeman has provided 150 “Guest Shopping Passes” for the Columbia Sportswear Company Employee Store to be used at the golf tournament.  This year there will be a $10 fee for non-participants for the Auction Social on Wednesday, August 20, 2008.

 

Board Development—Dave Voll reported that the slate officers for the 2008-2009 school year are as follows:  President, Dennis Maloney; Vice President, Julie Branford; Secretary, Gary Bishop; Treasurer, Pat Dannen.  The following Board members indicated that they would continue for another three-year term on the Board of Directors:  Odis Avritt, Gary Bishop, Pat Dannen, Kari Freeman, Melinda King, Nadine Livingston, Roy Love, Jay Maxwell, Jean Miller and Pete Norman.  A motion was made and seconded to accept the slate of officers and


reappoint the listed Board Members.  The motion passed.  The new term begins on July 1, 2008.  Nominees for the open Board positions can be submitted at the June Executive meeting.

 

5.       Topics of Discussion and Updates:

 

Spring Luncheon:  Jean Miller reported that luncheon is ready to go.

 

Annual All-School Picnic:  Nadine Livingston reported that the All-School Picnic is on July 12, 2008 from 11 a.m. to 8 p.m. at Oaks Amusement Park.  On May 28, 2008 at 1 p.m. in the school cafeteria, there will be mailing party to prepare information to be sent promoting the picnic.  Volunteers are needed. 

 

Field Renovation Project: Odis Avritt reported that Elizabeth Carey, a 2002 grad, will be the chairperson of the CHS Track/Field project.

 

CCHSAA Distinguished Alumni Awards:  Julie Branford reported that letters to the recipients will be sent soon.  October 3, 2008 will be the Homecoming Assembly.  October 9 (Thursday night) will be the Homecoming football game.  Earlier in the day on October 9th, there will be a reception honoring the recipients of the Distinguished Alumni Award.  It will be from 4 p.m. to 6 p.m.  The football game will begin at 7 p.m.  The recipients will be recognized at the game. 

 

6.       Old Business:

 

Special Request Elise Ebner:  Odis Avritt brought a discussion to the table regarding a request by Elise Ebner to help defray her costs to attend the 2008 National Sports Championships in California.  The request was for $600.  After extensive discussion, a motion was made to provide Elise Ebner with a $300 scholarship from CCHSAA for the purpose of participating in the championship.  The motion was seconded and passed.

 

Golf Tournament Funds:  Ted Amato brought a discussion to the table about paying student volunteers at the Golf Tournament.  After much discussion of the “pros and cons,” a motion was made that the first $10,000 net profit from the tournament would be given to the Athletic Department and the next $500 would be used for special requests on behalf of the student volunteers for any CCHSAA-sponsored activity.  Motion was seconded and passed.

 

7.       New Business:

 

Committee Development for Disbursing CCHSAA Funds:  After addressing the two above issues, Odis Avritt proposed that a committee be developed to establish guidelines for awarding funds for human interest requests.  A motion was made to form a sub-committee to set guidelines for awarding human interest funds.  The motion was seconded and passed.  Melissa King will be the chairperson for this committee.

 

  1. Next Meeting:

 

Executive Committee Meeting will be Monday, June 9, 2008 at 11:30 a.m. at Cleveland High School Alumni Room.

 

Board of Directors’ Meeting will be Wednesday, September 17, 2008 at 7 p.m. at Cleveland High School Library.

 

We adjourned at 9 p.m.

 

Respectfully submitted,

 

 

 

Gary Bishop, Secretary